Andornot Newsletter–June 2011

by Kathy Bryce Friday, June 10, 2011 1:02 PM

Please check out the latest issue of our newsletter.

Contents:

Latest Andornot Projects

  • New Westminster Archives Database Now Online
  • New site design for RCVO@Volunteer Alberta
  • Fraser Health Library Launches Resource Rich Site

Andornot News

Andornot on the Road: Conferences and Inmagic Training and Ideas Days

Tweets of Interest

Tips and Tricks

  • Using DB/TextWorks for Research Notes and Reference Questions

Cool Tool: Screencast-0-matic

Please contact us for further information or to be added to our newsletter list.

New Westminster Archives Database Now Online

by Kathy Bryce Monday, June 06, 2011 9:05 AM

New Westminster is the oldest city in Western Canada with a long and rich history.   Andornot has been working with the City Archives for several years and is delighted that a search interface to selected archival records and photos is now available at http://archives.newwestcity.ca.  “This will be the first time in our city’s history that people with access to the Internet will be able to view our excellent photograph collection from either the comfort of their homes or any other location in the world,” says archivist Barry Dykes.  Read the complete press release here. Archives search results screenshot

Behind the scenes the Archives uses Inmagic DB/Text for SQL software plus a version of the Andornot Archives Starter Kit to manage their archival descriptions.  A subset of records in the database is then transferred to the public facing website outside the firewall.  

“We enjoyed working with Andornot and are very pleased with the search interface they developed for us.  The advice and suggestions we received along the way were essential to the completion of this project. For instance, they encouraged us to incorporate some of the latest social bookmaking tools. “  [Barry Dykes]

Please contact us for more information.

Join us at the CALL or CHLA conferences in Calgary and see What’s New at Andornot

by Kathy Bryce Wednesday, May 11, 2011 10:03 AM

Come and meet us for information on our latest products and services:

May 15-18, 2011
Canadian Association of Law Libraries Conference (CALL)
Hyatt Regency Hotel, Calgary, AB
Booth # 306

May 26-30, 2011
Canadian Health Libraries Association Conference (CHLA)
Hyatt Regency Hotel, Calgary, AB
Booth # 25.

If you aren’t attending either of these shows this year, we’ll also be at:

June 2-3, 2011
Association of Canadian Archivists Conference (ACA)
Delta Chelsea, Toronto, ON

June 19-20, 2011
Association of Jewish Libraries Annual Convention (AJL)
Marriott Montréal Château Champlain, Montréal, PQ

Our Inmagic Training and Ideas Days tour will be offered in the following cities:

  • Edmonton – May 25
  • Calgary – May 26
  • Ottawa – June 16
  • Montreal – June 21
  • Toronto – June 23 – NOTE new date!

Take a look at the details and the registration form and contact us if you have any questions.

We can usually arrange visits or meetings in association with these events.

Tags: events | News

Using DB/TextWorks for research notes and reference questions

by Kathy Bryce Thursday, April 21, 2011 1:37 PM

Twice this week I have been visiting clients and noticed directories full of research notes and other background historical material. However logically these file folders may be arranged and the files named, searching through for a name or topic can be time consuming.    Our Archives Starter Kit includes a Research database which is set up to allow clients to track requests for information, but it could be used for indexing existing documents too.  So today I did an experiment with the data for St George’s School in Vancouver.   The archivist, Elizabeth Knox, has compiled hundreds of Word documents and Excel spreadsheets over the years.  Research Notes screenshot

DB/TextWorks has an Import Document function, so we pointed this at a file folder of 10 or so Word documents created as part of a Christmas memories project.  We specified the field for the ingest of extracted text, and the field to hold the document path.   In just a few minutes the documents were imported and indexed.  As the file folder was named Christmas Memories we could search and find all these records, but we also added value by batch modifying after import to populate several other fields to enhance the records.  Ideally each document record should be edited individually to pull out names and events into validated fields.  However already the text of each document is fully searchable, and words and phrases  or dates can be combined using standard DB/TextWorks syntax for much more robust searching capabilities than a Windows file search. Only the text is stored within DB/TextWorks and all formatting is lost, but search terms are highlighted making it easy to quickly see if an item is of relevance. The import process can incorporate the file path to the original document for easy retrieval if after searching, the original with formatting is required.

Elizabeth plans to start logging the numerous requests she receives for information or photos of alumni, and research for various school projects.  Most of the data entry will be simple cut and paste from emails, thus making this other source of data searchable in the same interface. She will then be able to provide the school administration with reports specifying the number and type of requests and how long each took.   This in turn may help justify new projects such as digitizing old yearbooks.

“At last a system for requests coming from all sources. It is easy to search by topic or name and track the status of any request. One of the ways I am using this new addition is to store memories shared with me by Georgians for future generations to enjoy. Now I can train some student volunteers to work on the backlog! “ [Elizabeth Knox, Archivist, St George's School.]”

For assistance setting up your own Research database, please contact us.

BCLA Conference in Victoria

by Kathy Bryce Saturday, April 09, 2011 2:10 PM

BCLA2011

Our first conference of the season is just about finished – it’s always fun to meet so many clients and long time acquaintances.  I believe this is about our 14th or 15th year exhibiting at BCLA!  This time we committed to take our gadgets to the Technology Petting Zoo and Show & Tell.  Lots of debate over the relative merits of iPads versus Kindles, plus we showed off Jonathan’s super cool MacBook Air and Peter’s netbooks running Ubuntu Light and Jolicloud.

Next conference is the AABC conference at UBC in Vancouver on April 29th.  Check out our website  for the rest of our schedule this year.

Tags: events | News

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