Andornot Newsletter–March 2013

by Kathy Bryce Wednesday, March 27, 2013 4:23 PM

Please check out the latest issue of our newsletter.

Andornot News

  • VuFind 1.4 Released with Features for Archives
  • Visit with us in 2013

Inmagic News

  • DB/TextWorks Version 14 Released

Recent Projects

  • Embedding Audio and Video Playback in Search Results

Tips and Tricks

  • Generating Additional Statistics from Inmagic Genie

Tweets of Interest

Please contact us for further information or to be added to our newsletter list.

Tags: events | News | newsletters

Inmagic and Andornot Joint Event–Toronto, January 30th

by Kathy Bryce Thursday, January 24, 2013 2:36 PM

Please join us for a special user group event featuring Phil Green, COO, Inmagic; and Kathy Bryce and Jonathan Jacobsen from Andornot.

Are you:

  • Interested in a peek at the Inmagic product development roadmap?
  • Looking for the latest information to maximize your investment in Inmagic products?
  • Curious to learn more about Inmagic's most recent product offering, Presto for DB/Text?
  • Eager to connect with your Inmagic peers to discuss best practices, tips and tricks?

If you answered "yes" to any of these questions, please join Phil Green and Inmagic Authorized Partner, Andornot, on Wednesday, January 30th from 1 p.m. – 3 p.m. for an Inmagic user group meeting in Toronto.

This educational, interactive session – open to all Inmagic users – will cover all these topics and more. Plus, beverages will be served.

See below for full event details. To register, please email Gina Napolitano. But sign up today – seating is limited!

Event Details: Toronto User Group Meeting

Date: Wednesday, January 30th
Time: 1:00 p.m. – 3:00 p.m. EST

Location:
Intercontinental Hotel
Niagara Room (lower level)
225 Front Street West
Toronto, ON Canada
(800) 422-7969

Registration: Please send an e-mail to Gina Napolitano at gnapolitano@inmagic.com.

Special Note: Andornot will be exhibiting at the Ontario Library Association Super Conference at the Toronto Convention Centre, Booth 717, on January 31st and February 1st. Contact Andornot at info@andornot.com to request a login for a free pass to the exhibit area.

We look forward to seeing you on January 30th!

Tags: events | News

Andornot Newsletter–January 2013

by Kathy Bryce Thursday, January 10, 2013 8:34 AM

Please check out the latest issue of our newsletter.

Andornot News

  • Ontario Library Association Conference – visit us at booth 717
  • Inmagic Product Roadmap session in Toronto

Inmagic News

  • Webinars on January 15th.

Recent Projects

  • Designing the Fraser Health Patient Education Resources System
  • Capital Health Library in Halifax updates search interface

Tweets of Interest

Tips and Tricks

  • Retirement Planning for Servers
  • Hosting with Andornot and SaaS

Cool Tool

  • Privnote

Please contact us for further information or to be added to our newsletter list.

Tags: News | newsletters

Articles published in FreePint

by Kathy Bryce Thursday, January 10, 2013 8:23 AM

Two articles written by Jonathan Jacobsen have now been published in the UK online publication FreePint.

The abstract of the subscription only, full-length article is available here:

http://web.freepint.com/go/sub/article/69688

And a shorter free access version “Power Through Disparate Datasets with Discovery Interfaces” at:

http://web.freepint.com/go/features/69689

Please contact us if you would like to discuss the topics covered and how we can help you implement these ideas in your organization!

Designing the Fraser Health Patient Education Resources system

by Kathy Bryce Wednesday, November 28, 2012 3:36 PM

In 2010 Andornot was approached to develop a system to manage the patient education materials produced and recommended by Fraser Health Authority (FHA) staff. FHA serves over 1.6 million people and employs 26,000 staff spread out over 12 acute care hospitals and numerous other facilities.

The challenge was to identify and review all existing patient education resources both in hard copy and electronic formats. Types of material included general informational pamphlets or posters on topics such as smoking cessation or breastfeeding, plus procedure-based factsheets and discharge instructions. Add in to the mix the multiple language versions created to cater to the large Asian, Indo-Canadian, Korean, and Filipino populations, and the fact that there were multiple similar pamphlets on popular topics, as many hospitals had developed these on their own.

Andornot provides similar patient education resources systems to Vancouver Coastal Health and McGill University Health Centre and so had considerable experience in the workflow associated with managing these types of publication.

FH Patient Education search results

We chose to emulate various well-respected websites for patient health information and index every item by multiple categories, including Disorders & Conditions, Body Location and Demographic, as well as an uncontrolled Keywords field and MESH headings. In addition, fields were added for FHA Program information and site locations. Considerable planning went into the choice and values for each category in order to create facets to allow users to easily limit or expand their searches.

We prototyped the catalog aspect of the system using Inmagic DB/TextWorks, and a library technician with a medical transcriptionist background was hired to do the first pass of data entry. DB/TextWorks is a great tool for this, as inevitably the scope changed during the project as different types of resources were uncovered, and integration with the FHA Print Shop was added to facilitate the ordering of multiple copies. 

Once a thousand or so items had been catalogued and the system parameters finalized, we transitioned to a SQL Server database with a Solr based front end search using our Andornot Discovery Interface (AnDI). This allows us to better specify relationships between documents, i.e. for multiple language versions, plus it supports versioning.    Searching for medical terms can be challenging with acronyms and abbreviations, as as well as problems with correct spelling.

Apart from the refine by facets capability, the new system features automatic truncation and a Did You Mean capability, so for example if a user types “anasthesia” they will be directed to the correct spelling. Did You Mean example

The collection includes full-text documents created by healthcare professionals in FHA, plus links to the URLS’s of full-text documents created by other reliable organizations. FHA professionals are reviewing each publication for appropriate content in compliance with plain language and formatting standards.

An authentication system is in place to limit who can see what, and from where, depending on the Status field of each item.  Many of the resources are best viewed with a health care professional, so access to these will be limited to PC’s within the IP ranges of the FHA facilities. The aim is that in 2013, the catalogue will also be made available to the public through a link from the FHA website. In the meantime this direct link shows just a small subset of materials already approved for the public at large. The default AnDI search results are displayed by relevance but we were able to boost certain parameters to display the active and English language items first.FH Admin

FHA staff are able to submit new patient education resources for evaluation using the resource submission function. These show up immediately with an In Process status so that other FHA staff can see whether a similar publication already exists or is under development.

Behind the scenes is an extensive administrative interface to allow FHA authorized staff to edit records, make batch changes to lookup fields and export reports of downloads for statistical analysis. The system has only been launched officially to the ER departments but it already provides a fascinating snapshot of the most in demand resources, thus helping guide ongoing review and translation priorities.

“Emergency departments in FH are now able to access the patient education catalogue to download patient discharge instructions as they send patients home. Plus they are able to capture reports showing how regularly each specific item is utilized. FH physicians, staff and volunteers are looking forward to accessing and sharing their patient education materials from across the health authority, to enhance the experience of patients, clients, residents and the public served by FH.  [Kathy Scarborough, MSN, RN, Clinical Practice Consultant, Professional Practice and Integration, Fraser Health.]

This new system showcases Andornot’s expertise in both designing and implementing a custom, complex web application over a multi year period.

Please contact us to discuss how we can help you develop a similar patient education system or for any other projects.

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