Managing Digital Collections: A Presentation to Students

by Jonathan Jacobsen Tuesday, March 10, 2015 3:22 PM

Last night I had the pleasure of speaking to students at the School of Library, Archival and Information studies (aka iSchool) at the University of British Columbia. These students are taking LIBR 582: Digital Images and Text Collections and learning all the fundamentals of how to digitize materals, manage them, and provide online access. In particular, they are using Inmagic DB/TextWorks to build a database of digitized materials, and manage the metadata associated with them, as well as CONTENTdm from OCLC for web presentation.

In last night's class, I presented Andornot's common solutions for managing digital images and text. For those who missed the presentation, here's a recap.

Inmagic DB/TextWorks and an Andornot Starter Kit

We always recommend Inmagic DB/TextWorks as an easy to use database system for managing metadata about digitized objects, whether they are textual, photographic or audio-visual, and no matter whether born digitial or scanned from an analogue source. Paired with one of our starter kits, any library, archive, museum or other organization can be up and running in just a few hours. Information can be entered in simple data entry screens, by staff or volunteers, or imported from other sources.

Inmagic WebPublisher PRO

Inmagic's original web publishing platform, combined with an Andornot kit, can provide simple search access to a DB/TextWorks database. A modern web design can be applied so that the site can be used on tablets and phones. Features such as spelling corrections and facets are not available however.

Andornot Discovery Interface (AnDI)

The Andornot Discovery Interface (AnDI) uses the popular Apache Solr search engine to provide relevancy-ranked results, spelling corrections, and facets for search refinement. Websites built with AnDI include features for displaying images in various sizes, in list or gallery format, for embedding playback of audio and video files, and for viewing and browsing individual pages of digitized documents, with highlighting of search terms on the pages.


The open-source VuFind discovery interface is very popular with academic and public libraries, and a growing number of special ones.

Inmagic Presto

Inmagic's current generation web publishing platform offers users the ability to configure their own screens and displays with no programming required, and now includes facets for search refinement.


The open-source Omeka content management system can be used for metadata management as well as searching. It doesn't offer spelling corrections or facets for search refinement, but does provide a very easy to use web interface and an Exhibit Builder plug-in to develop exhibits of aspects of a collection.

More Special Libraries Choose Discovery Interfaces

by Jonathan Jacobsen Sunday, January 11, 2015 12:01 PM

More and more of Andornot's special library clients are choosing discovery interfaces for their library catalogues. With features such as:

  • fast, relevancy-based keyword search results;
  • spelling corrections and did-you-mean suggestions of alternate terms;
  • faceted browsing to easily narrow down results; 
  • tools for saving and sharing searches and records; and
  • integrated access from tablets, phones and other mobile devices;

discovery interfaces provide the search experience that users expect from all web applications these days, and especially library catalogues.

Some of Andornot's recent special library discovery interface projects include:


The Horizon Health Network libraries in New Brunswick recently merged four separate Inmagic DB/TextWorks-based library catalogues into a single, web-based Inmagic Genie integrated library system, with Andornot's assistance. Search access for health care staff is available through the Andornot Discovery Interface at 


The Alberta Energy Regulator has just upgraded from an early version of the open-source VuFind discovery interface to the very latest version. This new site, at, features a modern, responsive web interface optimized for both full-size desktop browsers as well as tablets and phones. 

A second interface offers compatibility for older browsers, and the site is available in many languages, offering access to the widest range of users possible. AER manages library operations with Inmagic DB/TextWorks databases.


The Thunder Bay and Simcoe Muskoka Health Unit Libraries manage a multi-location library collection with Inmagic Genie, and provide search access with the VuFind discovery interface at 


The Revs Institute for Automotive Research in Florida has made over 80,000 records from its Inmagic Genie library system available in a discovery interface powered by VuFind and hosted by Andornot at


The Provincial Resource Centre for the Visually Impaired in British Columbia is about to launch an upgraded library catalogue using the Andornot Discovery Interface with custom features for online loan review by vision teachers and their visually-impaired students. PRCVI continues to manage library operations, including circulation and ordering, with a suite of Inmagic DB/TextWorks databases.


A large Ontario government ministry managing its library with the Inmagic Genie integrated library system added the Andornot Discovery Interface OPAC, in particular to comply with provincial legislation requiring software to meet accessibility standards and be usable by those with visual and other challenges.

Other Collections

Discovery interfaces are also ideal for other collections, such as archives, digitized historic documents, art galleries, museum artifacts, and more.  Some examples from Andornot's work include:

The United Farmers Historical Society collection of historic publications.

The Ontario Jewish Archives historic records, including a map interface.

The art and book collections of the Burnaby Art Gallery.

It's Your Turn!

We hope these examples will inspire you to review your library catalogue and other information sources, and consider an upgrade to a system with the features users expect in 2015. With several systems to choose from, and ever more features available, this is the year to make the switch. Contact us to discuss the best option for you and your users.

BC Teachers' Federation Launches TeachBC Resource Sharing Site

by Jonathan Jacobsen Tuesday, December 02, 2014 3:04 PM

The B.C. Teachers' Federation (BCTF) has launched a new website to enable BC teachers to share resources relevant to the K-12 BC curriculum. Called TeachBC, the site allows teachers to search for lesson plans, activities and other material, as well as upload their own teaching resources and research to share with their colleagues. 

TeachBC is publicly accessible at and is in the early development stage. It is anticipated that this will grow quickly as BC teachers realize the value of the site as a one stop resource for quality classroom teaching resources.

Andornot developed this new site with the BCTF using a couple of our most popular technologies.

1. A pair of Inmagic DB/TextWorks databases are used as the initial data store for resource submissions. 

DB/TextWorks was selected as it's already in use and familiar to BCTF staff, and provides a quick and easy way of reviewing, editing and approving submissions.

2. The Andornot Discovery Interface (AnDI) powers the web search interface. 

Features such as spelling corrections, relevancy-ranked results and facets to refine a search help users find relevant resources quickly. 

Teachers can search by keyword, then narrow the results by grade, subject and resource type. A recommendation system allows teachers to mark resources they find most useful, and they can also easily Share them on Facebook, Twitter, Google+ or Pinterest. Download counts are also tracked to provide another indicator of popularity.

Teachers can create an account on the site and there is an online submission form which feeds into DB/TextWorks to submit resources for review by BCTF staff before they are available for viewing publicly.

Contact Andornot for more information on developing a search interface for your unique collections.

Canadian Jewish Heritage Network Now Offering a Single Search Across Multiple Data Sources

by Jonathan Jacobsen Tuesday, August 26, 2014 1:19 PM

The Canadian Jewish Heritage Network ( contains over one hundred thousands archival and genealogical records about Jewish history in Canada. The website is now powered by the latest version of the Andornot Discovery Interface (AnDI), providing an updated search with facets, spell checking and a host of new features.  

The CJHN site is hosted by Andornot and first launched in 2011, using the Umbraco content management system for static content and Inmagic WebPublisher PRO for database searching. Two separate databases were maintained: one for archival records and the other for genealogical. The records are contributed by a number of Jewish archives across the country, from many different source systems, including DB/TextWorks, FileMaker, and Archilog.

About a year later, a mobile-friendly view of the site and search features was added, along with an early version of our Andornot Discovery Interface (AnDI), to provide a simple search across the two separate databases.  This was an improvement, but meant that users had to contend with two different search syntaxes and separate selection carts.  After several months of planning and development, the early version of AnDI was recently upgraded. AnDI is now the only search engine on the site, searching all archival and genealogical records. 

Records are available from six different repositories and include many digitized photographs and historic documents, and an increasing number of videos. Search options allow users to easily narrow their results to just these types of records if they wish. An advanced search page also allows users to limit their searches by repository, material type, and other parameters, or to Browse A-Z indexes of Names, Places, Subjects and Collections. The Image Galleries and fonds inventories have all been upgraded to use the new search system.

The updated selection feature allows users to save records and then create a PDF, email them to a colleague, or request more information from the archives.  A hierarchical display shows the archival records in context and there is a link to view related records based on indexing terms. Permalinks facilitate the indexing of individual records by Google and other search engines, thus providing additional access points to the collection.  

We are delighted to have been able to continue to work with CJHN on improvements to their site and to see the network continue to flourish. As AnDI is a search layer, minimal changes were required to staff workflow in each of the repositories.   

Janice Rosen (CJHN coordinator and director of the Canadian Jewish Congress CC National Archives) notes: "The more I explore the potential of our new interface, the more I marvel at what it can do. Being able to search for very specific areas of interest has benefited our staff as well as our clientele, and the site partners can now create display galleries with minimal effort."

If you have an existing system that works well behind the scenes, but doesn’t have all the features that users expect in a modern search engine, contact us to see how AnDI could provide an enhanced interface to your collections.

Earlier Blog Posts About CJHN

Canadian Jewish Heritage Network Launches

Canadian Jewish Heritage Network Launches Enhanced Search and Mobile Interface

Collections of the United Farmers Historical Society now online

by Kathy Bryce Friday, April 11, 2014 7:25 PM

The history of the United Farmers of Alberta (UFA) is fascinating. I suspect not too many people are aware that from 1921 to 1935 UFA was a political party, and actually formed the provincial government of Alberta.   From its formation in1909 as a lobby for farmers’ interests, UFA has grown from a small-scale local co-operative into an extensive retail operation with 120,000 active owners. UFA businesses include agriculture, petroleum, construction and outdoor adventure.  The need to provide better access to the wealth of historical information was recognized by UFA, and we are delighted that we have been able to work with them to create this new website at  to showcase their collections.

Andornot has worked with UFA for over 5 years, including converting various databases and spreadsheets to our Archives Starter Kit, and creating a runtime version of DB/TextWorks with selected records for the UFA 101 Years of History virtual exhibit that toured Alberta in 2010. The United Farmers Historical Society (UFHS) was started as a board within UFA in 2001 and was incorporated as a non-profit in 2002. Last year UFHS approved funding to create a searchable web interface to the archival descriptions database. However, while sitting in the UFA reception area waiting to meet to discuss the project, I started flicking through the beautiful coffee table book prepared for the centennial, “Deep Roots, Promising Future”. I asked about the availability of this book now that the centennial celebrations were over and whether they had a digital version available, as it looked like the copyright was owned by UFA. I explained that Andornot could provide a search capability for the text of this book and for any other publications they might want to digitize, to provide a much richer experience. This was met with excitement and it was agreed to totally revamp the scope of the project and try to capture a much broader range of information and documents surrounding the history of UFA.

Our key consideration for the design of the search interface was that it should be geared imagefirstly to UFA members and staff, and secondly to researchers and students. We know that UFA members especially will likely never have used an archives, and will be unfamiliar with archival terminology. We anticipate that their main interest will be related to specific farm stores and especially the people who ran them. Previous archivists had concentrated on describing the 40 or so fonds within the collection so these records are of course included, along with file and item level records detailing store openings and events. Only a relatively small subset of the UFA photo collection has been digitized so far, and continuing this process will be a focus for ongoing updates. Thumbnails are shown on the results screen or for a file box icon is used to indicate that only textual, non-digitized materials are available.

We were able to take the Adobe InDesign files for the “Deep Roots, Promising Future” book and imagecreate separate PDF’s for each chapter as these each covered a specific period in the history of UFA. After discussions with local digitization vendors, UFA contracted with the Internet Archive to digitize back issues of the “U.F.A. Co-operator” and the “United Farmer” magazines. Working with the University of Toronto IA office was a very cost effective and positive experience, and they will be digitizing additional publications for inclusion on the UFHS site over the summer. If any of these publications are retrieved by a search, the image of the page is displayed thus giving the site more visual interest, and a snippet shows the search words in context.

imageAll digitized publications can be read online and search terms are highlighted on the page. Users can scroll through page by page or see all the pages as thumbnails.clip_image006

An exciting benefit of utilizing the Internet Archive for the digitization process was the ability to add links to download the entire magazine issue in PDF, E-Book or Kindle format.

The UFA site design was created with the Twitter Bootstrap framework and Sesamo theme and is responsive, meaning the site will display nicely on large screen monitors, tablets and smart phones. The search interface is built with the Andornot Discovery Interface (AnDI). AnDI is an ASP.NET MVC web application that leverages the open-source Apache Solr search engine. Solr is fast, can handle very large data sets, and has excellent and highly configurable search algorithms and relevancy rankings.  AnDI adheres to the Smithsonian schema based on the Dublin Core Metadata standard, with imported data mapped to fields in this element set. This enables the creation of facets to narrow searches down by collection, format, subject etc. Dates are searchable by decade.

This has been a delightful project for us, as we have thoroughly enjoyed working with UFA staff, who have been receptive to changes in scope as new opportunities for enhancing the site were identified. We have also come across some hilarious articles and comics and learnt about the history of Alberta along the way. We look forward to continuing to work with UFA as new content is identified for inclusion in the search interface.

“I would like to thank Kathy and Peter for their work in making our archives’ online search interface take shape over the last few months. UFHS had completed over a decade of work in arranging and describing our records, but access to this data was limited to the archivist’s computer. Our archives site now allows UFHS to provide access to materials from the UFA’s long history to our co-operative’s staff and members, as well as sharing our story with the general public. Our initial testing around the office has generated a lot of interest from different business groups in the potential for using our archival materials in marketing and presentations.

Kathy and Peter have been accommodating and helpful with our specific requirements in simplifying archival terminology and usability for novice researchers, while maintaining features that more advanced users would want to see.  They have also been a tremendous value in helping me problem-solve and prioritize my work in cleaning up data and digitization. It has been an absolute pleasure to work with Andornot on this project.” [Sven Andreassen, UFHS Archivist]

This project and our recent work for the Ontario Jewish Archives demonstrate the possibilities of a utilizing a single interface to search multiple disparate data sources with our Andornot Discovery Interface. Please contact us if you are interested in discussing possibilities.

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