College of Registered Nurses of BC Offers Digitized Archives

by Jonathan Jacobsen Thursday, November 28, 2013 10:46 AM

The College of Registered Nurses of BC (CRNBC) celebrated its 100th anniversary in 2012. To commemorate this milestone, a project was undertaken to digitize and make available online many decades of CRNBC publications, such as newsletters and annual reports. This collection documents the history of the college and the many nurses who contributed to its first 100 years, and perhaps most importantly, easily enables tracking of important decisions over the decades.

Printed copies of the publications were digitized by a service bureau, with Andornot then developing the online search and presentation system.

The new site is available at https://archives.crnbc.ca

As shown in the flowchart below, the workflow from print to online involved several stages and processes.

  • The service bureau scanned the documents to specifications developed by Andornot, producing thousands of high-resolution TIFF images – one image for each page of each publication – as well as associated XML in ALTO format containing the full text extracted from the scanned images through an OCR process. 
  • Andornot developed scripts to extract metadata from these many separate files, such as the name and date of the publication, and to generate images in different sizes as needed for the interface. We used PowerShell, ImageMagick and djvulibre for this.
  • Andornot developed a search engine using the Andornot Discovery Interface (AnDI) to provide the best possible keyword searching. 

The interface and features were tailored to the specific needs of this project:

  • Brief search results show details of the publication and a snippet of text showing the user’s search words highlighted, as well as a thumbnail image of the page containing the text, and facets to limit by date and publication. 
  • Clicking through to the full record shows the page in greater detail, but still with the search words highlighted. As well, the surrounding pages of the publication are also available allowing quick navigation through the entire publication. This was achieved through the use of the New York Times Document Viewer and custom programming to highlight text in an overlay layer.
  • A PDF of the full document is also available for download. Andornot created these by stitching together the separate images files for each page back together into a single file.
  • Permalinks allow users to easily bookmark and share specific pages and documents.

Often in a digitization project, the result might be a single PDF per publication. With this project, by having each page available as a separate image, we were more easily able to direct the user to the page and text they are most interested in, though they can still access a PDF of the entire document – the best of both worlds.

All of this complexity comes together to provide an elegant and intuitive interface for users.

A CRNBC staffer using the archive says, “This archive is awesome! We were able to search several decades of a policy issue in a short time, so we could draft an historical timeline showing policy changes right up to 2013! Searching this database saved us so much time.”

Contact Andornot for help with your own digitization project.

Canadian Radio-television and Telecommunications Commission Updates Library Catalogue with Andornot Discovery Interface

by Jonathan Jacobsen Friday, June 14, 2013 7:58 AM

The Canadian Radio-television and Telecommunications Commission (CRTC) has updated its library catalogue with the Andornot Discovery Interface (AnDI).

As with another recent AnDI project for the Canadian Conservation Institute, the CRTC library needed to ensure its library catalogue interface met current standards for web accessibility, as well as incorporating the Government of Canada’s common look and feel for websites, and offering an interface in both official languages. The library catalogue had been available online for some time, but not in a format that met accessibility requirements. Without a change, the catalogue would have to be removed from the internet.

The Andornot Discovery Interface was the perfect choice for meeting these requirements with a new search interface.  It offers:

  • Fast, relevancy-based keyword search results;
  • spelling corrections and did-you-mean suggestions of alternate terms;
  • faceted browsing to easily narrow down results;
  • hit-highlighting showing search words in context;
  • full-text indexing and searching; and
  • tools for saving and sharing records.

The CRTC library continues to use DB/TextWorks to manage the collection. Data is automatically exported with the Andornot Data Extraction Utility for indexing in AnDI.

You can try out the new catalogue at http://www.crtc.gc.ca/eng/Library/

Contact us to see how we can upgrade your search interface to meet current standards for usability and accessibility.

 

Designing the Fraser Health Patient Education Resources system

by Kathy Bryce Wednesday, November 28, 2012 3:36 PM

In 2010 Andornot was approached to develop a system to manage the patient education materials produced and recommended by Fraser Health Authority (FHA) staff. FHA serves over 1.6 million people and employs 26,000 staff spread out over 12 acute care hospitals and numerous other facilities.

The challenge was to identify and review all existing patient education resources both in hard copy and electronic formats. Types of material included general informational pamphlets or posters on topics such as smoking cessation or breastfeeding, plus procedure-based factsheets and discharge instructions. Add in to the mix the multiple language versions created to cater to the large Asian, Indo-Canadian, Korean, and Filipino populations, and the fact that there were multiple similar pamphlets on popular topics, as many hospitals had developed these on their own.

Andornot provides similar patient education resources systems to Vancouver Coastal Health and McGill University Health Centre and so had considerable experience in the workflow associated with managing these types of publication.

FH Patient Education search results

We chose to emulate various well-respected websites for patient health information and index every item by multiple categories, including Disorders & Conditions, Body Location and Demographic, as well as an uncontrolled Keywords field and MESH headings. In addition, fields were added for FHA Program information and site locations. Considerable planning went into the choice and values for each category in order to create facets to allow users to easily limit or expand their searches.

We prototyped the catalog aspect of the system using Inmagic DB/TextWorks, and a library technician with a medical transcriptionist background was hired to do the first pass of data entry. DB/TextWorks is a great tool for this, as inevitably the scope changed during the project as different types of resources were uncovered, and integration with the FHA Print Shop was added to facilitate the ordering of multiple copies. 

Once a thousand or so items had been catalogued and the system parameters finalized, we transitioned to a SQL Server database with a Solr based front end search using our Andornot Discovery Interface (AnDI). This allows us to better specify relationships between documents, i.e. for multiple language versions, plus it supports versioning.    Searching for medical terms can be challenging with acronyms and abbreviations, as as well as problems with correct spelling.

Apart from the refine by facets capability, the new system features automatic truncation and a Did You Mean capability, so for example if a user types “anasthesia” they will be directed to the correct spelling. Did You Mean example

The collection includes full-text documents created by healthcare professionals in FHA, plus links to the URLS’s of full-text documents created by other reliable organizations. FHA professionals are reviewing each publication for appropriate content in compliance with plain language and formatting standards.

An authentication system is in place to limit who can see what, and from where, depending on the Status field of each item.  Many of the resources are best viewed with a health care professional, so access to these will be limited to PC’s within the IP ranges of the FHA facilities. The aim is that in 2013, the catalogue will also be made available to the public through a link from the FHA website. In the meantime this direct link shows just a small subset of materials already approved for the public at large. The default AnDI search results are displayed by relevance but we were able to boost certain parameters to display the active and English language items first.FH Admin

FHA staff are able to submit new patient education resources for evaluation using the resource submission function. These show up immediately with an In Process status so that other FHA staff can see whether a similar publication already exists or is under development.

Behind the scenes is an extensive administrative interface to allow FHA authorized staff to edit records, make batch changes to lookup fields and export reports of downloads for statistical analysis. The system has only been launched officially to the ER departments but it already provides a fascinating snapshot of the most in demand resources, thus helping guide ongoing review and translation priorities.

“Emergency departments in FH are now able to access the patient education catalogue to download patient discharge instructions as they send patients home. Plus they are able to capture reports showing how regularly each specific item is utilized. FH physicians, staff and volunteers are looking forward to accessing and sharing their patient education materials from across the health authority, to enhance the experience of patients, clients, residents and the public served by FH.  [Kathy Scarborough, MSN, RN, Clinical Practice Consultant, Professional Practice and Integration, Fraser Health.]

This new system showcases Andornot’s expertise in both designing and implementing a custom, complex web application over a multi year period.

Please contact us to discuss how we can help you develop a similar patient education system or for any other projects.

Canadian Conservation Institute Launches Andornot Discovery Interface

by Peter Tyrrell Tuesday, July 10, 2012 12:43 PM

The Canadian Conservation Institute (CCI) in Ottawa, a long-time Andornot client, required a new version of their bilingual online catalogue and staff bibliography that would pass the strict requirements of W3C’s Web Content Accessibility Guidelines (WCAG). Andornot helped CCI boost the requirement into an opportunity to add new features, including facets, multi-database search, spelling suggestions, and faster search performance.

The CCI Library has one of the largest conservation and museology collections in the world. The collections are regarded as an important source for conservation and museology literature on a wide variety of topics, such as preventive conservation, industrial collections, architectural heritage, fire and safety protection, museum planning, archaeological conservation, preservation in storage and display, exhibition design, disaster preparedness, and museum education. The holdings include a large selection of books on textiles, furniture, paintings, sculptures, prints and drawings, and archaeological and ethnological objects.

-- "CCI Library". Canadian Conservation Institute. Retrieved 4 July 2012.

cci-results-facetedThe upgraded website uses the Andornot Discovery Interface (AnDI for short), a modern and highly configurable web application that tempers cutting-edge open source search technology with many years of Andornot experience in search-focused design.

It was possible to meet WCAG compliance because AnDI provides complete control over every HTML tag and CSS statement. The HTML5 structure presents a clean cross-browser template that reads well on mobile devices and has backwards-compatible support for older browsers.

The CCI Library's French and English versions were created with AnDI's built-in multilingual support, and are triggered through the presence of "en" or "fr" in the URL. Moving from one to another is a smooth transition: a user can switch the page language at any time without interrupting their experience or being redirected to a start page. Even errors and page-not-found messages are bilingual.

Facets and spelling suggestions (and many other features) are made possible by AnDI's open source search technology: Apache Solr. Solr is blazing fast, optimized for full-text search on the web, and relied on by some of the biggest names on the internet.

Every page is bookmarkable because the URL always holds the information needed to reconstruct the page. This makes the site friendly to permalinks and Search Engine Optimization (SEO).

The CCI Library retains its catalogue and staff bibliography collections in separate Inmagic DB/TextWorks databases that staff continue to update through its familiar desktop interface. Updates are extracted and indexed by Solr automatically on a regular basis via Andornot's Data Extraction Utility (internally we nickname it 'Extract-o-matic') from a Powershell script. The index schema is a Dublin Core derived metadata element set that Andornot helped to map to both collections.

 

andi-element-lozenge-1.0_188x188AnDI can be configured to reflect any field set from any data store or database, as well as rich documents such as PDF and Word, images with EXIF metadata, etc. Contact Andornot about AnDI for your own collection.

AnDI–A New Discovery Interface from Andornot

by Jonathan Jacobsen Thursday, July 05, 2012 9:26 AM

Andornot has been championing discovery interfaces as the next generation of search interface for online collections for the past few years. We firmly believe they provide the best means for connecting users with the ever-growing amount of resources available online. While they have been widely adopted by public and academic libraries, and many other online content providers, they are not yet often used as the search interface for more specialized collections.

We’re pleased to announce the availability of a solution specifically designed for these situations: AnDI, the Andornot Discovery Interface.

AnDI-featuresAnDI is a web application based on both the Apache Solr search engine and our own extensive experience in developing search interfaces.

It provides the features users expect in a search interface in 2012, including:

  • relevancy-based search results;
  • automatic search term stemming and spelling corrections; and
  • facets to allow refinement of those results.

The intention is to deliver the most useful resources to the user in their initial search, but allow them to quickly narrow down the results further.

Great for Libraries, Archives, Museums and Other Collections

While other discovery interface systems, such as VuFind, are ideal for bibliographic data, AnDI works well with all descriptive formats. AnDI’s search index is based on the Dublin Core metadata standard, to accommodate materials described in many different ways. This includes archival descriptions, museum artifact records, bibliographic records, and more. By mapping fields from different data sources into the Dublin Core schema, almost anything can be made discoverable through AnDI.

AnDI includes permalinks and social bookmarking features to help users act on the results they find. Additional features are available to customize AnDI for specific projects (details are in our AnDI data sheet).

AnDI is a great choice for all organizations wishing to update their online collections to a system that meets their users’ expectations for a search experience.

Data Sources

AnDI can utilize a variety of data sources. This allows clients to retain their familiar legacy systems such as Inmagic DB/TextWorks, MS Access, Excel or other proprietary software for all data entry and other administrative tasks, and yet provide their end users with a sophisticated front end web interface. AnDI can also be tied into SQL Server for a completely web based application for both data entry and searching.

Example Sites

More Information

Further technical details and a data sheet with features and system requirement is available here.

Please contact us to discuss how to upgrade your search interface to AnDI, VuFind or a similar solution.

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