Providing BC Educators with Alternate Format Materials for their Students with Perceptual Disabilities

by Jonathan Jacobsen Wednesday, May 15, 2013 1:57 PM

The Accessible Resource Centre – British Columbia (ARC-BC) is a collection of alternate format materials of recommended resources for the British Columbia K-12 curriculum that serves every school district in the province.

ARC-BC is managed by the Provincial Resource Centre for the Visually Impaired (PRCVI) and works in consultation and partnership with BC school districts, other alternate format producers, and publishers to provide recommended and requested materials in a timely manner.

ARC-BC collects, produces and distributes high quality digital and alternate format materials for use by students with perceptual disabilities as a service to BC school districts. Educators in all school districts are able to search this online repository or "digital library" to find and download alternate format resources related to the BC curriculum.

By providing alternate format versions of the standard print materials used in the BC curriculum in a centralized, coordinated and secure manner, BC educators are able to quickly locate and acquire the alternate versions needed, without having to scan and edit the materials while ensuring they adhere to copyright law.

Andornot worked with ARC-BC staff to specify, design and develop the first version in 2008. Numerous changes and enhancements have been made every year since, to improve workflow and resource access for users and ARC-BC staff.

The public face of the site gives participants a fast and flexible search, a shopping cart for downloads, and a personal area to manage their account profile, search alerts, and download history. Digital resources can be downloaded in a variety of formats for students with perceptual disabilities, and participants have the opportunity to improve the collection through the submission of new or improved material.

On the admin side, the site features online data entry with advanced file upload, user account administration, and site activity reporting.

From a technical perspective, the system consists of a .NET web application and MS SQL back-end, as well as full text searching using Apache Lucene.

Contact Andornot to discuss development of custom applications such as this.

A New Website for McGill Universities Health Centre Libraries

by Jonathan Jacobsen Tuesday, April 30, 2013 9:58 AM

Check out the new McGill Universities Health Centre Libraries website! A fresh new design launched earlier this year.

http://www.muhclibraries.ca and http://www.bibliothequescusm.ca

The image below shows the earlier site on the left and the newer one on the right, with a more modern, clean look (click to enlarge).

Andornot has hosted MUHC Libraries' books and journals catalogues for many years, as part of our managed hosting service. Both catalogues are stored within an Inmagic Genie system, with a search interface built from the Andornot Starter Kit. Google book covers appear for many records, and the interface is available in both English and French.

In the new site template, the option to search the books and journals catalogues is provided on every page in a band across the middle, along with searches for PubMed, the McGill University Library catalogue, and MUHC's e-journal subscriptions.

For this project, Andornot updated the layout and design of the hosted books and journals catalogues to match the new MUHC Libraries website and co-ordinated with MUHC Library staff so both their new site and the updated catalogue launched at the same time.

Contact us for updates to your catalogue or for help with a redesign of your website or search interface.

Capital Health in Halifax updates look and adds features

by Denise Bonin Friday, November 30, 2012 10:18 AM

It started with a simple request… “Could you help us add permalinks to our web Catalogue textbase records?”, but it ended with 3 new textbase interfaces, an ordering cart, a mobile interface, the ability to add records to RefWorks and, of course, permalinks.

At the beginning of this project with the Capital Health Library, it was quickly determined that, given the age of the current web-interface, adding permalinks to the records could only be accomplished using canned searches with rather long URLs.  That was rejected and a discussion ensued that resulted in the addition of many new features to the site.

Out with the old and in with the new. We started with the backend by revising the textbase data structures and ditching a bunch of unused fields and forms for the Catalogue and Pamphlets textbases.  The Catalogue had a separate interface for journal check-in and item ordering, which was also revamped.  Using the Andornot Starter Kit for Inmagic’s DB/TextWorks, we were able to provide nice clean desktop screens with a minimal number of forms, including a couple of links to saved sets from the menu screen, e.g. new catalogue items added in the past 30 days.  Given that the Capital Health library staff were already familiar with the Inmagic DB/TextWorks program, it was not a big jump to start using these new desktop interfaces and they adapted quite quickly. 

Screen shot of Pamphlets textbase search resultsMore clean up and integration. The web-interface overhaul followed using the Andornot Starter Kit for Inmagic’s WebPublisher PRO.  This included new search screens, brief report forms, and full display forms with “see also” links and Permalinks for the Catalogue, Journals and Pamphlets interfaces.  All of which was nicely integrated into the Capital Health Library website template.  Google book covers and links to Google Books were made available on both report and full display forms in the Catalogue.  Users of both the Catalogue and the Pamphlet textbases now have the ability to add items to a cart, for ordering, and/or Email, Save and Print.  In addition, within the interfaces, users can also link to selected websites, e-books, e-journals or to in-house PDF files.  Quick links to the other textbases and back to the Library website are readily available on every page.

Go-small-and-go-home. Why not let the users have access to the systems wherever they are located, even if it is on the bus, in the hospital, or at home?  Using the mobile version of the Andornot Starter Kit, we added a couple of mobile interfaces.  These included the Catalogue textbase as a whole, with all its links to e-books, e-journals, Google Books, websites, etc. as well as a separate journal subset.

Screen Shot of Catalogue textbase of RefWorks LinkResearch counts. A slight delay in the launch occurred when it was discovered that RefWorks was a big part of the Capital Health library world, but that it took about 10 steps to implement this in order to get catalogue records into RefWorks.  Some coding later and we were able to add the RefWorks feature to the Email, Save and Print portion of the cart allowing a much smoother path from catalogue to bibliography.

“We got much more than we expected when we asked about Permalinks! We now have an ordering system for our patient pamphlets, a direct-to-RefWorks button and mobile-ready search pages for our catalogue and our journals. All of this is based on the Inmagic software that our staff know so well. Andornot worked with our Information Technology department to get us to a new level of service. The look and feel is close to what our users know, so there is limited change for them, but behind the scenes, we now have more searchable fields, simpler systems, and, of course those Permalinks! All in all, an excellent experience!”
Penny Logan, Capital Health Manager Library Services

Future ready. With all these new features now in place the library is well positioned to move into the future, providing the Capital Health staff with an abundance of new information access options. 

Designing the Fraser Health Patient Education Resources system

by Kathy Bryce Wednesday, November 28, 2012 3:36 PM

In 2010 Andornot was approached to develop a system to manage the patient education materials produced and recommended by Fraser Health Authority (FHA) staff. FHA serves over 1.6 million people and employs 26,000 staff spread out over 12 acute care hospitals and numerous other facilities.

The challenge was to identify and review all existing patient education resources both in hard copy and electronic formats. Types of material included general informational pamphlets or posters on topics such as smoking cessation or breastfeeding, plus procedure-based factsheets and discharge instructions. Add in to the mix the multiple language versions created to cater to the large Asian, Indo-Canadian, Korean, and Filipino populations, and the fact that there were multiple similar pamphlets on popular topics, as many hospitals had developed these on their own.

Andornot provides similar patient education resources systems to Vancouver Coastal Health and McGill University Health Centre and so had considerable experience in the workflow associated with managing these types of publication.

FH Patient Education search results

We chose to emulate various well-respected websites for patient health information and index every item by multiple categories, including Disorders & Conditions, Body Location and Demographic, as well as an uncontrolled Keywords field and MESH headings. In addition, fields were added for FHA Program information and site locations. Considerable planning went into the choice and values for each category in order to create facets to allow users to easily limit or expand their searches.

We prototyped the catalog aspect of the system using Inmagic DB/TextWorks, and a library technician with a medical transcriptionist background was hired to do the first pass of data entry. DB/TextWorks is a great tool for this, as inevitably the scope changed during the project as different types of resources were uncovered, and integration with the FHA Print Shop was added to facilitate the ordering of multiple copies. 

Once a thousand or so items had been catalogued and the system parameters finalized, we transitioned to a SQL Server database with a Solr based front end search using our Andornot Discovery Interface (AnDI). This allows us to better specify relationships between documents, i.e. for multiple language versions, plus it supports versioning.    Searching for medical terms can be challenging with acronyms and abbreviations, as as well as problems with correct spelling.

Apart from the refine by facets capability, the new system features automatic truncation and a Did You Mean capability, so for example if a user types “anasthesia” they will be directed to the correct spelling. Did You Mean example

The collection includes full-text documents created by healthcare professionals in FHA, plus links to the URLS’s of full-text documents created by other reliable organizations. FHA professionals are reviewing each publication for appropriate content in compliance with plain language and formatting standards.

An authentication system is in place to limit who can see what, and from where, depending on the Status field of each item.  Many of the resources are best viewed with a health care professional, so access to these will be limited to PC’s within the IP ranges of the FHA facilities. The aim is that in 2013, the catalogue will also be made available to the public through a link from the FHA website. In the meantime this direct link shows just a small subset of materials already approved for the public at large. The default AnDI search results are displayed by relevance but we were able to boost certain parameters to display the active and English language items first.FH Admin

FHA staff are able to submit new patient education resources for evaluation using the resource submission function. These show up immediately with an In Process status so that other FHA staff can see whether a similar publication already exists or is under development.

Behind the scenes is an extensive administrative interface to allow FHA authorized staff to edit records, make batch changes to lookup fields and export reports of downloads for statistical analysis. The system has only been launched officially to the ER departments but it already provides a fascinating snapshot of the most in demand resources, thus helping guide ongoing review and translation priorities.

“Emergency departments in FH are now able to access the patient education catalogue to download patient discharge instructions as they send patients home. Plus they are able to capture reports showing how regularly each specific item is utilized. FH physicians, staff and volunteers are looking forward to accessing and sharing their patient education materials from across the health authority, to enhance the experience of patients, clients, residents and the public served by FH.  [Kathy Scarborough, MSN, RN, Clinical Practice Consultant, Professional Practice and Integration, Fraser Health.]

This new system showcases Andornot’s expertise in both designing and implementing a custom, complex web application over a multi year period.

Please contact us to discuss how we can help you develop a similar patient education system or for any other projects.

Ronald McDonald in the Library

by Denise Bonin Tuesday, October 30, 2012 10:34 AM

RonaldMacDonaldFaceFramedThe PG Family Resource Library in the Maternal Child Department at the University Hospital of Northern British Columbia was established with the generous donation from the Ronald McDonald Children’s Charities and provides access to a large number of materials about child health issues. The resources cover topics such as ADHD, bullying, dyslexia and Tourette's syndrome. 

Anne Allgaier, the British Columbia Northern Health Regional Librarian, included the bibliographic records for this collection of over 230 books and DVDs in her current library catalogue, and has also made them available on the library website. Users can search the catalogue database for just the Family Resource portion of the collection or chose from a list of topical searches on a webpage with a fun image of Ronald MacDonald in the background. 

Once the topic link is clicked, the user can see a list of items, with details about the item.  Most of the records for the books include book cover images, which link to Google Books for even more information about the resource and the ability to purchase, if desired.  Users can also add the items in their search results to a list and order them from the library. 

The Northern Health Regional Library has been a long time user of Inmagic DB/TextWorks as well as WebPublisher PRO software.  Their website is hosted by Andornot and the canned searches were designed using the Andornot Search Cannery Wizard

Anne says, “The images and links to the Family Resource Library will facilitate access to the resources for the patients and their families in the UHNBC Maternal Child department. The materials can all be borrowed and library staff will also help with accessing information not available in the Family Resource Library.”

“Thank you to Andornot for creating the special page for this unique collection.”

Parents and children in Prince George and indeed the whole Northern Health Region, will be delighted to have Ronald McDonald guide them through these wonderful resources. 

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