Ottawa Jewish Archives Collections Now Searchable Through CJHN.ca

by Jonathan Jacobsen Wednesday, April 06, 2016 10:45 AM

The Ottawa Jewish Archives joins a growing list of Jewish archives across the country whose collections are searchable online through the Canadian Jewish Heritage Network website: http://www.cjhn.ca

Established in 1969, the Ottawa Jewish Archives strives to maintain the collective memory of the Jewish Community of Ottawa by acquiring, preserving, and making accessible holdings which document the history, growth, and development of the Jewish community within Ottawa and the National Capital Region. 

With an archival collection that tells the story of community life in Ottawa from the 1890’s to the current day, the Archives contains a wide range of records relating to individuals and families, community organizations and events, congregations, and businesses. 

This is the first time that the holdings of the Ottawa Jewish Archives have been accessible online in the Archive’s 47 year history. 

"This is a major achievement for the Archives. Through modernization of access to our collections and advancement of our digital agenda, we can make the remote accessible and the hard to see visible. This project enables the Archives to more effectively meet user expectations, encourage discovery of our collections, and better deliver archives services." 

– Saara Mortensen, Archivist, Ottawa Jewish Archives. 

"This addition brings the archival holdings of a third Canadian province into the network; the Ottawa Jewish Archives being the first archive from Ontario to add information about its collections to our shared database." 

– Janice Rosen, Archives Director, Alex Dworkin Canadian Jewish Archives. 

(l-r) CJHN founding partners Janice Rosen and Shannon Hodge, with Ottawa Jewish Archives archivist Saara Mortensen.

Andornot helped the Ottawa Jewish Archives with adjustments to their DB/TextWorks-based archival records system. Andornot developed and hosts the CJHN.ca site based on our Andornot Discovery Interface search engine.

The Ottawa Jewish Archives was one of several recipients of the Library and Archives Canada Documentary Heritage Communities Program, which provides grants to select organizations for projects such as this.

Contact Andornot to discuss projects similar to this for your organization.

Nova Scotia Health Authority Launches Provincial Hospitals Library Catalogue

by Jonathan Jacobsen Wednesday, February 24, 2016 12:03 PM

The Nova Scotia Health Authority is the latest Andornot client to launch a library catalogue using the Andornot Discovery Interface, available at http://library.nshealth.ca

The site provides patients, the public and health care professionals with a modern, mobile-friendly way to search for health information resources across the province, in physical libraries and online.

The collection includes the holdings of hospital libraries throughout Nova Scotia, including e-books, e-journals, patient education pamphlets, books, and audio-visual materials.

Previously, the library holdings of the former Capital Health Authority in Halifax alone were searchable online. Now, the new tool allows for searching of province-wide library holdings throughout the newly established Nova Scotia Health Authority, as well as the IWK Health Centre, the regional pediatric and maternity hospital in Halifax.

The Andornot Discovery Interface provides the features users expect in a modern search engine, such as spelling corrections and search term suggestions, relevancy-ranked results, and facets such as Subject, Author, Date, Location, Language and more, to quickly narrow a search.

Behind the public face is a DB/TextWorks database of holdings from individual libraries, as well as a separate database containing patient pamphlets The catalogue is managed by a team of library staff who co-ordinate data arriving from other libraries.

Contact Andornot to discuss making your collections available online in a modern way.

King Institute at Stanford University Upgrades DB/TextWorks Archival Solution

by Jonathan Jacobsen Wednesday, January 20, 2016 8:44 AM

The Martin Luther King, Jr. Institute at Stanford Universityuses DB/TextWorks to manage an archival database of tens of thousands of speeches, sermons, letters, and other documents by and about Martin Luther King, Jr.

Known as OKRA (Online King Records Access), the database includes descriptive information as well as holdings details for these resources held at repositories all over the United States. Digitized audio and video recording are also available.

A web-based data entry system had been developed many years ago, using Inmagic WebPublisher PRO. However, advances in web technologies had resulted in problems with this interface. A decision was made to replace it with a purely DB/TextWorks-based solution.

Andornot upgraded the query screens, reports and data entry forms in the main database to ones based on our Andornot Starter Kit, for improved usability. Script-buttons were included to assist with searching and editing records, and scripts and other validation was added to the data entry forms to aid in looking up information in other databases, and to restrict some user groups' access the database. Secondary databases were converted to thesauri so that they could be used as validation lists, but with multiple selections possible in a field and record in the main database.

Online search access using Inmagic WebPublisher PRO remains available at http://okra.stanford.edu though this interface may also be upgraded in the near future.

Please contact Andornot for assistance with your Inmagic-based databases, and similar projects.

How to open local files from DBTextWorks search results

by Jonathan Jacobsen Wednesday, September 02, 2015 2:26 PM

Suppose you have a field called FileLink in a database, and you have a collection of PDFs or similar documents on your network. And suppose you want to catalogue these, enter the name of the PDF in the FileLink field, and then in DB/TextWorks search results, have the file name appear as a link that you can click to open the file.

Here's how to do this:

1. Open your Display Form (the one used to show all records) or a Report Form (usually used for brief results) in the Form Designer.

2. Right click on the FileLink field (or add it first if it's not there) and select Box Properties.

3. Select the Format tab, then the Added Text subtab.

4. In the 'Beginning Text' field, enter '<file://' (without quotes) and just a closing angle bracket > in Ending Text, like this:

5. Apply your changes, save the form, and return to your database.

6. Create a new record and in the FileLink field, right click and choose Browse Files. Browse to the location of the file. For example, if the file is on a network server called DOCUMENTS, in a folder called Reports, browse to \\DOCUMENTS\Reports and select the document (e.g. \\DOCUMENTS\Reports\Report123.pdf).

7. When you now search the database and view the full record, the above data will appear with <file:// in front and a closing >, like this:

<file://\\DOCUMENTS\Reports\Report123.pdf>

as shown in the image below.

8. You should be able to click this and open the file (assuming you have a PDF reader app in this case).

As always, contact us for help doing this or making other changes to your DB/TextWorks databases.

Nova Scotia Barristers' Society Migrates to VuFind Discovery Interface

by Jonathan Jacobsen Wednesday, August 26, 2015 4:40 PM

Andornot was pleased to help Nova Scotia Barristers' Society Library & Information Services migrate several of their web-based library search interfaces to the VuFind discovery interface this summer. 

The NSBS Library has used Inmagic DB/TextWorks for many years to manage a variety of databases, including a library catalogue. Inmagic WebPublisher was previously used to search some of those, and remains available for a few other databases, but now a new VuFind interface provides a single search across:

  • texts, case law reporters, legislation, forms & precedents collections, and other print material;
  • online resources licensed for in-library use; and
  • continuing professional development papers in full-text.

The new catalogue is available at https://catalogue.nsbs.org

Features such as spelling corrections and search suggestions, relevancy ranked results (with more recent items boosted higher in results), and facets to narrow searches provide the features users expect in a web search application.

The design of the new VuFind site was customized to match as closely as possible the main Society website, for a seamless transition between the two. The site adapts to the user's browser, so it's just as usable on a tablet or phone as in a desktop browser.

The initial response from library users has been very positive. 

"I've spoken to quite a few library users who've tried it and are really pleased. Find it really user-friendly. We have gotten emails from lawyers who have clearly discovered an interesting sounding resource via the catalogue and want to know more (is it in-library use only or can they borrow...). Some lawyers also got on board right away with signing up for a user account so that they could use the results management tools, like sending selected results as an email list to us, asking if resources are available." – Deborah Copeman, Librarian, NSBS

The NSBS Library joins a growing number of specialized libraries adopting discovery interfaces to search their collections. While public and academic libraries have offered this more modern style of search to their users for many years, smaller libraries are now able to join them with systems such as VuFind and our own Andornot Discovery Interface.

Contact us to discuss improvements to your library information and online search applications.

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