The Andornot Archives Starter Kit is an add-on to Inmagic DB/TextWorks for archival accessions and descriptions. It uses the latest features of DB/TextWorks to deliver a professional look, intuitive ease of use, and extensive help resources including on-screen help and complete sample databases. It is especially suited to small-and medium-sized archives with limited IT resources.
The Archives Starter Kit is designed to comply with the following archival standards:
- The Canadian Rules for Archival Description (RAD)
- International Standards for Archival Description (ISAD)
This kit was originally developed in 1995 by the City of Richmond Archives and known as Archives Online; it has been since enhanced and expanded by Andornot.
The Archives Starter Kit includes databases for:
- Contacts (ie. donors, researchers suppliers, volunteers etc.)
- Research Requests
- Subject thesaurus populated with nearly 5,000 English terms from the Government of Canada Core Subject Thesaurus as of May 2010. These terms can be deleted or modified and are included to provide a starting point for building a local thesaurus.
- Name Access thesaurus
- Geographic Thesaurus which can be populated with local provincial entries from the Geobase Canadian Geographical Names Data Base (CGNDB).
- Profiles (to fill various forms with the institution address and contact names).
The databases can be adopted as is, or customized for specific needs. They can also be augmented with other databases available through Andornot's mix and match options. For example, you can add databases for managing artifacts, a library catalogue, donations, provenance, records management functions and more.
For each database, the Archives Starter Kit provides:
- Complete data structures
- Detailed instructions for entering the contents of each field
- Search screens
- Edit, display and printable report forms
- Pre-configured validation and substitution lists for appropriate fields
Multiple reports are provided, including forms for printing deeds of gift or loan; hierarchical finding aids and an EAD XML report. Archival material can be arranged and described using RAD using four edit screens appropriate to the level of description and type of material. Descriptions of non-archival material (e.g. reference files, pamphlet files, etc.) are also easily managed.
We typically provide one of these systems for web access to archival collections.
More and more archives are choosing a modern system such as the Andornot Discovery Interface to provide the best possible search experience, especially when combined with add-ons like our image handler and embedded media player.
Our traditional Archives Starter Kit - Web Version for Inmagic WebPublisher PRO is available to assist you create a web interface to your descriptive data quickly and easily.
Contact us to get started with this kit today.
Read more about some of Andornot's archival projects in these blog posts: