Upgrades to the Libraries of the BC Children’s and Women’s Hospital and the BC Cancer Agency

by Jonathan Jacobsen Monday, July 13, 2015 7:37 AM

Two of Andornot's long-standing health care clients, the BC Children's and Women's Hospital and the BC Cancer Agency, recently came together to share a library management system and public search engine for their collections.

BC Children's and Women's had been using an early version of the Inmagic Genie integrated library system for many years, while the BC Cancer Agency used DB/TextWorks to manage its collections. Both used versions of Andornot's Starter Kit for Inmagic WebPublisher PRO to provide public search access to their collections.

The upgrade completed this year provides them with a shared, modern, current-version Genie system for cataloguing, serials, circulation and more. As each record "belongs" to one or the other of the two institutions, this cost-effective approach still allows them a measure of autonomy within the shared data.

The two organizations chose the Andornot Discovery Interface as the platform for developing a new search engine for patients and medical staff.

The  public search interface is available at https://libraries.phsa.ca 

With AnDI, users can search the collections of the BC Cancer Agency, and separate collections within the BC Children’s and Women's Hospital, including ones for patients, for medical staff, and a bookstore where items may be ordered online and shipped. All libraries also support borrowing by patients throughout British Columbia.

As with all search systems based on the Andornot Discovery Interface, this one features relevancy-ranked search results, spelling corrections and did-you-mean search suggestions, and facets for easy search refinement. Book covers from OpenLibrary.org as well as icons representing different types of items add visual interest to the bibliographic citations.

Contact Andornot to discuss similar upgrades to your collection, or review other recent blog posts about work we do with health care providers.

New search interface for Interior Health - policy and procedure documents, guidelines and protocols.

by Kathy Bryce Monday, June 08, 2015 10:07 AM

Interior Health contacted Andornot to discuss possible options for providing better access to their policy and procedure documents, guidelines and protocols.  These were available in several locations and were indexed in separate PDF’s depending on service area.  Maintenance of this system of indexes was becoming problematic and unsustainable. Interior Health needed an easy to use search interface for clinical staff to quickly find and link to the documents, whether they be on their SharePoint intranet, a vendor site or part of their subscription to Mosby’s Nursing Skills. 

Interior Health already owned a copy of Inmagic DB/TextWorksand the library staff were familiar with it, so we created a new database to catalog these documents.  The intranet search application pulls data from DB/TextWorks and is powered by our Andornot Discovery Interface (AnDI) to provide a faceted, discovery style interface geared to be as simple and uncluttered as possible. AnDI features spell checking with Did you mean functionality to catch common misspellings and typos, and staff have added some common acronyms to the records to ensure that documents can be found using nursing jargon.

We were able to extract data from multiple PDF’s and SharePoint lists to build the ClinicalCareFindItinitial database and batch modified records to populate additional fields. As a result, searches can be refined by Interior Health site, practice area, agency responsible, format and keywords.   We also note which source document or manual a specific guideline is part of.  The relevance ranking of the search results was adjusted to ensure that Interior Health (IH) wide documents always appear first. This approach really helps IH staff quickly locate the policy or protocol they are seeking.

Behind the scenes, the database also tracks who developed a document, when it was endorsed, and review dates to allow library staff to better manage the administrative side.  The search interface is hosted by Andornot with access restricted by IP Address to Interior Health staff.

Since the launch the reaction has been overwhelmingly positive. Comments from nursing staff included:

  • WOW oh WOW.  My brief interaction with the Clinical Care find-it has been an incredible experience so far.  Congratulations!!!!
  • A thing of beauty doesn’t describe this work well enough.  It is definitely the birth of an amazing solution.  I had a look at it yesterday, and it is a very intuitive piece of work.
  • OMG! It IS a thing of beauty.

And from the person responsible for administering the system:

  • As far as managing workload the drudgery of adding links to 5 separate indexes x 3 alternate titles/keywords (so sometimes 15 entries for one link/document!!!!) has been almost eliminated.  Now there is only “ONE” and it’s great!

This project is a good example of how library staff can assist other groups within an organization to better organize and improve access to their information and resources.  Prior to the start of this project Interior Health had looked to develop a new system internally, however library staff were able to convince them to utilize their existing software and Andornot’s expertise and hosting service to create an efficient and easy to use new system.

Contact us to discuss how we can help you provide improved search access to any collection.

Burnaby Art Gallery Online Collections Now Include Public Art

by Jonathan Jacobsen Wednesday, April 01, 2015 2:26 PM

The Burnaby Art Gallery is a long-time Inmagic user and was one of the first of Inmagic’s clients to adopt our Andornot Discovery Interface (AnDI). This innovative tool was used as the basis of a new public search of the BAG’s collections, including artworks and books and printed materials in a reading room at the gallery. Features such as spelling corrections and facets, combined with a gallery style layout of art, help researchers, curators at other galleries and the public appreciate the BAG’s collections from afar.

Recently the BAG was tasked with cataloguing the many works of art in public settings, such as parks, city streets and local institutions. Over 100 of these works, many of them unique sculptures, have been catalogued, photographed and located by means of a latitude and longitude. This information is all stored in the gallery’s Inmagic DB/TextWorks system.

Records for these public art works are now available in the search engine. Click here to view the public art specifically. While viewing a work, a “View in Google Maps” link is available to geolocate the art and help you plan a trip to see it in person.

Ironically, and delightfully, the work of public art shown in the screenshot above is called ‘The Search Engine’ and is described as:

This large hybrid sculpture of metal and plants … is a public artwork which recognizes the legend of the train engine which sank into Still Creek 100 years ago. This sculpture connects the adjacent Skytrain with the hidden history of the area. The 45 degree angle of the sculpture evokes a train either sinking or emerging from the soils.

Contact us to learn more about AnDI and how it can enhance discovery of your unique resources.

Managing Digital Collections: A Presentation to Students

by Jonathan Jacobsen Tuesday, March 10, 2015 3:22 PM

Last night I had the pleasure of speaking to students at the School of Library, Archival and Information studies (aka iSchool) at the University of British Columbia. These students are taking LIBR 582: Digital Images and Text Collections and learning all the fundamentals of how to digitize materals, manage them, and provide online access. In particular, they are using Inmagic DB/TextWorks to build a database of digitized materials, and manage the metadata associated with them, as well as CONTENTdm from OCLC for web presentation.

In last night's class, I presented Andornot's common solutions for managing digital images and text. For those who missed the presentation, here's a recap.

Inmagic DB/TextWorks and an Andornot Starter Kit

We always recommend Inmagic DB/TextWorks as an easy to use database system for managing metadata about digitized objects, whether they are textual, photographic or audio-visual, and no matter whether born digitial or scanned from an analogue source. Paired with one of our starter kits, any library, archive, museum or other organization can be up and running in just a few hours. Information can be entered in simple data entry screens, by staff or volunteers, or imported from other sources.

Inmagic WebPublisher PRO

Inmagic's original web publishing platform, combined with an Andornot kit, can provide simple search access to a DB/TextWorks database. A modern web design can be applied so that the site can be used on tablets and phones. Features such as spelling corrections and facets are not available however.

Andornot Discovery Interface (AnDI)

The Andornot Discovery Interface (AnDI) uses the popular Apache Solr search engine to provide relevancy-ranked results, spelling corrections, and facets for search refinement. Websites built with AnDI include features for displaying images in various sizes, in list or gallery format, for embedding playback of audio and video files, and for viewing and browsing individual pages of digitized documents, with highlighting of search terms on the pages.

VuFind

The open-source VuFind discovery interface is very popular with academic and public libraries, and a growing number of special ones.

Inmagic Presto

Inmagic's current generation web publishing platform offers users the ability to configure their own screens and displays with no programming required, and now includes facets for search refinement.

Omeka

The open-source Omeka content management system can be used for metadata management as well as searching. It doesn't offer spelling corrections or facets for search refinement, but does provide a very easy to use web interface and an Exhibit Builder plug-in to develop exhibits of aspects of a collection.

More Special Libraries Choose Discovery Interfaces

by Jonathan Jacobsen Sunday, January 11, 2015 12:01 PM

More and more of Andornot's special library clients are choosing discovery interfaces for their library catalogues. With features such as:

  • fast, relevancy-based keyword search results;
  • spelling corrections and did-you-mean suggestions of alternate terms;
  • faceted browsing to easily narrow down results; 
  • tools for saving and sharing searches and records; and
  • integrated access from tablets, phones and other mobile devices;

discovery interfaces provide the search experience that users expect from all web applications these days, and especially library catalogues.

Some of Andornot's recent special library discovery interface projects include:

 

The Horizon Health Network libraries in New Brunswick recently merged four separate Inmagic DB/TextWorks-based library catalogues into a single, web-based Inmagic Genie integrated library system, with Andornot's assistance. Search access for health care staff is available through the Andornot Discovery Interface at http://horizonlibrary.andornot.com 

 

The Alberta Energy Regulator has just upgraded from an early version of the open-source VuFind discovery interface to the very latest version. This new site, at https://aer.andornot.com, features a modern, responsive web interface optimized for both full-size desktop browsers as well as tablets and phones. 

A second interface offers compatibility for older browsers, and the site is available in many languages, offering access to the widest range of users possible. AER manages library operations with Inmagic DB/TextWorks databases.

 

The Thunder Bay and Simcoe Muskoka Health Unit Libraries manage a multi-location library collection with Inmagic Genie, and provide search access with the VuFind discovery interface at https://ophc.andornot.com 

 

The Revs Institute for Automotive Research in Florida has made over 80,000 records from its Inmagic Genie library system available in a discovery interface powered by VuFind and hosted by Andornot at https://revscat.andornot.com

 

The Provincial Resource Centre for the Visually Impaired in British Columbia is about to launch an upgraded library catalogue using the Andornot Discovery Interface with custom features for online loan review by vision teachers and their visually-impaired students. PRCVI continues to manage library operations, including circulation and ordering, with a suite of Inmagic DB/TextWorks databases.

 

A large Ontario government ministry managing its library with the Inmagic Genie integrated library system added the Andornot Discovery Interface OPAC, in particular to comply with provincial legislation requiring software to meet accessibility standards and be usable by those with visual and other challenges.

Other Collections

Discovery interfaces are also ideal for other collections, such as archives, digitized historic documents, art galleries, museum artifacts, and more.  Some examples from Andornot's work include:

The United Farmers Historical Society collection of historic publications.

The Ontario Jewish Archives historic records, including a map interface.

The art and book collections of the Burnaby Art Gallery.

It's Your Turn!

We hope these examples will inspire you to review your library catalogue and other information sources, and consider an upgrade to a system with the features users expect in 2015. With several systems to choose from, and ever more features available, this is the year to make the switch. Contact us to discuss the best option for you and your users.

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