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Andornot Starter Kit for Archives

An accessions and descriptions system built with DB/TextWorks.

The Andornot Starter Kit for Archives works with Inmagic DB/TextWorks to manage archival accessions and descriptions.

The Kit uses the latest features of DB/TextWorks to deliver a professional look, intuitive ease of use, and extensive help resources including on-screen help and complete sample databases. It is especially suited to small-and medium-sized archives with limited IT resources.

The Archives Starter Kit is designed to comply with the following archival standards:

  •  The Canadian Rules for Archival Description (RAD)
  •  International Standards for Archival Description (ISAD)

The kit was originally developed in 1995 by the City of Richmond Archives and known as Archives Online; it has been since enhanced and expanded by Andornot.

Key Features of the Starter Kit for Archives

Everything a small-to-medium archives needs to manage collections.

  •  A user-friendly design with consistent data elements such as color coding for each textbase, and graphics and text to help indicate the function of each screen.
  •  A menu screen with typical workflow shortcuts.
  •  Query screens with plenty of search options, plus search tips and hints.
  •  Brief search results reports contain ample navigation buttons to assist you with tasks - from performing a new search, to changing forms, to printing search results.
  •  A full record display showing all relevant data in each record.
  •  Data entry forms to allow you to easily add new data into the textbase or edit an existing record. Validation lists are plentiful and fields are grouped into related categories.
  •  Textbases for Accessions, Artifacts, Contacts (ie. donors, researchers suppliers, volunteers etc.) and Research Requests.
  •  Name, Subject and Geographic thesauri to save time and ensure consist data entry.

The Kit and DB/TextWorks are available for on-premises installation, or through our Managed Hosting service.

Customization Options

The included databases can be customized for specific needs.

Use DB/TextWorks to modify the databases or develop new ones, or add on other pre-built Andornot databases for managing artifacts, a library catalogue, donations, provenance, records management functions and more.

For each database, the Archives Starter Kit provides:

  •  Complete data structures.
  •  Detailed instructions for entering the contents of each field.
  •  Search screens.
  •  Edit, display and printable report forms.
  •  Pre-configured validation and substitution lists for appropriate fields.

Multiple reports are provided, including forms for printing deeds of gift or loan; hierarchical finding aids and an EAD XML report.  Archival material can be arranged and described using RAD using four edit screens appropriate to the level of description and type of material. Descriptions of non-archival material (e.g. reference files, pamphlet files, etc.) are also easily managed.

Web Search Interface

When you are ready to make your collections available online, on the Internet or an intranet, there are several ready-to-go options for you.

Andornot Discovery Interface
Andornot
Discovery Interface

A modern search engine for diverse resources.

Inmagic
Inmagic

Integrated library systems and knowledge management solutions.

Omeka
Omeka

Virtual exhibits and website content management.

FromThePage
FromThePage

Crowdsourced transcription and translation solution.

Managed Hosting

Andornot has offered professionally managed hosting services from our Canadian data centre for over 20 years.

Managed Hosting
Do you know where your web applications are hosted?

In a cloud, in an unknown location? Is it difficult to obtain support for your application from your own IT group? Are your servers slow or due for replacement? Why not let Andornot help by having us host your data and applications?

New! Now providing DB/TextWorks for Windows hosting!

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